Updated May 2018, in line with GDPR guidelines, Got2Dance take the protection of your data that we hold seriously. Outlines in this document is information on how we store and use you information to give you piece of mind that we meet our legal responsibilities.
WHAT INFORMATION DO WE COLLECT?
We hold information that you input into our Class4Kids booking system on registering for classes at Got2Dance. Parents’ name, addresses, contact numbers and email addresses along with your child’s name, date of birth and any medical conditions. This information is put into into the system by yourselves and is kept within the Class4Kids cloud based, secure server, On signing up for an account with Class4Kids, you give consent for them to send you automated receipts, invoices and confirmations of booking.
Legitimate Interests Should Got2Dance be unable to process and control participant’s data, we would be contravening both our Health and Safety and Child Safeguarding Policies. We would also be ignoring best practice regarding working with children/ young people It is essential to our primary function (providing classes to participants) that we are provided with, and allowed to process and control the following: Participants’ name, date of birth, medical information, address, emergency contact details Parent/ Legal Guardian email address, contact number, address
HOW DO WE USE THIS DATA?
– Paper printed copies of participant’s names, emergency contact numbers and medical information are used by our teachers for on-site registers so that we know who is present in class on a week by week basis for fire regulations and emergencies. Outside of class time this will be kept in a locked cabinet and will only ever be used by your class teacher.
– At events this data may need to be accessed by parent chaperones who are in charge of your children so that emergencies can be dealt with efficiently. This is part of our duty of care over your child.
– Your emergency contact number will only be called by your class teacher in case of injury, late pick up or any other concern that may arise whilst your child is in our care. Your number will never be stored in our devices.
– Your house address will very seldom be used but may be required to send outstanding invoices.
– Your email address and name will be used to forward class booking confirmations and invoices to for your reference. – Event information and marketing will only be sent by email to those who have subscribed to the mailing list.
WHO DO WE SHARE YOUR INFORMATION WITH?
– Your information will never be sold to any third party organisation or business.
– Your email address and name may be viewed, but not used by professional services working on behalf of Got2Dance.
– Your email address and name on our accounts system will be forwarded to GoCardless for payments collection. You can view their privacy policy at gocardless.com
– For children who attend events organised by third parties such as competitions and festivals, their names may need to be passed on to these organisations for licensing and insurance purposes. I will collect additional consent for this and will have contracts in place with the companies in question to comply with GDPR before forwarding your information. -Staff and volunteers will only ever be given access to information that they require as part of their position within the school. They are all bound by contract to adhere to the Privacy Policy of Got2Dance.
FOR HOW LONG DO WE RETAIN YOUR DATA?
At the end of each academic year our paper registers will be destroyed. There is a legal obligation for registration data to be stored in ClassForKids secure servers for 3 years post attendance.
